Healthcare ITAD & Data Destruction
HIPAA-compliant electronics recycling and secure data destruction for hospitals, clinics, and medical practices in Greater Houston.
Protected Health Information Lives on Your Devices
Every computer, tablet, and medical device in your facility may contain Protected Health Information (PHI). Patient names, Social Security numbers, diagnoses, treatment records, insurance details, and billing information — all stored on hard drives that must be properly destroyed when equipment is retired.
The Houston healthcare market is one of the largest in the world, anchored by the Texas Medical Center — the largest medical complex globally with 106,000+ employees. Whether you're a major hospital system, outpatient clinic, dental practice, or home health agency, HIPAA requires documented data destruction — proper electronics recycling with full compliance documentation — for all retired IT assets containing PHI.
EverTrade provides a fully documented chain of custody for all retired medical equipment, ensuring you meet HIPAA, HITECH, and NIST 800-88 standards — with free pickup across the Greater Houston area.
HIPAA Breach Penalties
- Tier 1: $100–$50,000 per violation (unknowing)
- Tier 2: $1,000–$50,000 per violation (reasonable cause)
- Tier 3: $10,000–$50,000 per violation (willful neglect, corrected)
- Tier 4: $50,000+ per violation (willful neglect, not corrected)
Annual maximum: $1.5 million per violation category
Our Compliance Checklist
- NIST 800-88 Purge/Destroy methods
- Business Associate Agreements (BAA)
- Serialized Certificates of Destruction
- Chain of Custody documentation
- NAID AAA standards adherence
- GPS-tracked logistics
Healthcare equipment we routinely retire
Healthcare IT looks nothing like a standard corporate refresh. Patient-adjacent and back-office equipment each carry different PHI footprints and destruction requirements. The list below covers the systems we regularly decommission for Houston-area healthcare clients.
Clinical workstations
- EHR / EMR endpoints (Epic, Cerner/Oracle Health, Meditech, Athenahealth)
- PACS reading workstations and DICOM viewers
- Nursing stations, COWs, and medication administration carts
- Radiology and imaging modality consoles (CT, MR, US, X-ray)
Embedded & bedside devices
- Patient monitors and telemetry systems
- Infusion pumps and smart IV systems (Alaris, Baxter, B. Braun)
- Point-of-care testing devices with retained memory
- Ventilators and anesthesia workstations with configuration storage
Back-office & admin IT
- Billing, RCM, and scheduling workstations
- HL7 / FHIR integration servers and database hosts
- Print/fax MFP devices with internal hard drives
- Physician laptops and tablets with cached credentials
What the HIPAA Security Rule actually requires
The relevant provision is 45 CFR §164.310(d)(2)(i)–(ii), which requires covered entities and business associates to implement policies and procedures that (a) address the final disposition of ePHI and the hardware or electronic media on which it is stored, and (b) address the removal of ePHI from electronic media before the media are made available for re-use. HHS guidance points back to NIST SP 800-88 Rev. 1as the authoritative reference for media sanitization — which is exactly what EverTrade's workflows align to. We provide an executed Business Associate Agreement (BAA) before any engagement, a documented chain of custody from uplift to destruction, and a serialized certificate of destruction per device that lists asset tag, serial number, sanitization method (Clear / Purge / Destroy), and technician identification — the evidence package HIPAA auditors expect to see during a compliance review.
Tailored Services for Healthcare
On-Site Data Destruction
For maximum security, we can destroy hard drives at your facility so PHI never leaves your custody intact. Ideal for hospitals and large clinics with strict security protocols.
Audit-Ready Documentation
Receive detailed inventory reports with serial numbers, asset tags, destruction methods, dates, and technician identification — everything auditors and compliance officers need.
Medical Device Recycling
Beyond computers — we handle medical carts, patient monitors, diagnostic tablets, imaging workstations, and administrative IT equipment with the same security standards.
Free Business Pickup
We pick up from hospitals, clinics, and medical offices across Greater Houston at no charge. We work around your schedule to minimize disruption to patient care.
BAA Agreements
We sign Business Associate Agreements as required by HIPAA, formally establishing our role in protecting your patients' health information during the disposal process.
Zero-Landfill Processing
All non-data components are recycled through certified downstream partners. We provide environmental impact reports to support your organization's sustainability initiatives.
Free Compliance & Risk Tools
Use our free tools to assess your organization's risk and compliance readiness.
"EverTrade made our hospital's IT refresh seamless. The chain of custody documentation and Certificates of Destruction gave our compliance team exactly what they needed for our HIPAA audit."
— Healthcare IT Director, Houston Area Hospital
Protect Your Patient Data Today
Schedule a free consultation to discuss your facility's HIPAA-compliant disposal needs. Free pickup across Greater Houston.